To proactively provide all PA functions to the Head of Legal and Democratic Services including
administrative services; records management, financial systems and other databases
administration: the arrangement of meetings and minute taking; using appropriate administrative
techniques including diary management; Microsoft Office; Powerpoint and other IT skills as
 To manage the Head of Service’s diary and set up meetings and hospitality as required
 To assist in managing the Head of Service’s inbox to prioritise or respond as needed
 To proactively arrange conference and travel bookings for senior managers.
 To collate reports and background papers for the company and other member meetings
 To collate user survey information and produce survey reports
 To manage the law library and ordering
 To manage the legal fees (external lawyers) spreadsheet. To process fee notes and invoices, and
calculate carried forward commitments
 To liaise with elected members and senior officers as needed.
 To work with business support colleagues in other teams across the company, to assist with the
development and monitoring of Directorate systems as required by senior managers
and support the implementation of corporate standards and initiatives
 To receive and respond to internet-based queries; emails; letters and telephone calls; initiating and
taking action when necessary on behalf of senior management. Such queries may be from the
public, elected members, other staff and outside agencies
 To ensure that correspondence and other information is appropriately filed ; electronic files are
kept up to date and that bring forward and reminder systems are operated efficiently
 To liaise as appropriate with the Web Team to ensure Directorate internal and external web pages
are clear, up to date and access to information is constantly improved


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